It lists rules every direct marketer, online or off, needs to follow if you take credit cards as a form of payment.
Direct Response Best Practice Guidelines for Merchants
Trial Offers
Marketing models that employ “Free-Trial”, “Deferred Billing” and/or
“Shipping Only” are considered trial offers for purposes of this
communication. Consumers must be receiving a tangible good or
contracted service in exchange for charging of payment cards.
Incentivized discount offers are acceptable when the cardholder is
receiving goods or services in exchange for payment; however we will be
unable to support accounts engaging in hidden or delayed charges and
‘free’ offers that are not truly free.
Avoid using terms in your marketing and offer presentation such as
“Free”, “Risk Free” or any similar and potentially misleading phrases
when consumers will be enrolled in a monthly continuity program at the
end of a trial period, or will be paying a deferred charge for the
trial period. The phrase “Free Trial” is prohibited unless there is
truly no cost or obligation incurred by the consumer.
“Shipping & Handling Only” offers must be a fair and accurate
shipping charge reasonable to be accrued by the merchant for providing
the product.
Trial offers must be extended for a minimum of 10 days.
Trial periods should not begin until the product is shipped to the consumer.
Marketing
- Avoid creating a ‘false sense of urgency’ for the consumer. Unless
the consumer’s ability to order is genuinely taken away after a
specified timeframe or order count is reached, this practice is
prohibited. Use of applications such as countdown clocks, tickers, or
language such as “Offer Expires Today!” is also prohibited.
- Product claims, by law, must be truthful. Claims regarding
effectiveness must be substantiated by clinical research conducted to
support the claims, and consistent with the formulas and ingredients in
your product
- Qualifications for trial periods of a product should follow
pre-determined rules disqualifying consumers who do not meet
parameters, including but not limited to: Age, Weight, Height, and
Location.
- Unreasonable claims or guarantees are prohibited. Examples of claims considered unreasonable are:
“Flushes Pounds”, “Flushes Toxins”, “Builds Muscles”
- Stating that use of a product will result in permanent weight loss
- Stating that a product will cause the consumer to lose a specified amount of weight in a specified timeframe
- Stating that a product will cause substantial weight loss no matter what or how much the consumer eats.
- Stating that use of a product can cause weight loss (or muscle growth) in specific body parts
“Free Money”, “Instant Money”
- Stating that the product can substitute the income of a full time job
- Stating that money can be earned with little to no effort or investment
- Stating that use of a product will earn you hundreds of thousands or millions of dollars
Additional examples include:
- Stating that the product has been successfully used by an unrealistic or unsubstantiated number of people
- Stating that a product will secure the consumer a job, either at the product’s company or another company
- Stating or implying that a product is endorsed or in any way associated with President Obama or a government entity
Endorsements/Testimonials:
- Endorsements and testimonials of user experiences must reflect the true and honest opinions of the endorsee(s).
- Endorsements and testimonials provided must present a clear
picture to consumers of realistic results of using the product. If
advertisers do not have substantiation of a specific claim or
endorsement, then generally expected results must be clearly disclosed
and backed by substantiation of any claims.
- Blogs used for promotional purposes must be in compliance with
published FTC guidelines, representing an accurate and full
representation of the endorsee, or clearly designated as a fictional
story if developed internally for marketing purposes.
- News Sites published in marketing materials must be in compliance
with published FTC guidelines, and must be clearly presented to the
consumer as an advertorial. Written consent should be obtained from a
media outlet prior to using the logo.
- Implied celebrity endorsement by use of an image in your marketing is prohibited without express legal written consent.
Affiliate Marketing (CPA) Networks
A significant contributing factor to Historical Excessive chargeback
violations has been the utilization of CPA Networks. Transactions
generated from internet traffic and all other lead sources must be
managed and monitored for potential fraud using an approved system.
Third Party service engagement may be a requirement for account
approval.
- CPA Networks should contractually be held accountable for monitoring traffic generated from participating marketers.
- Merchants must have monitoring plans in place to detect suspect traffic and monitor Affiliate and Sub-Affiliate performance.
Billing Terms Disclosure
The FTC has recently published guidelines regarding “Negative
Option” enrollment programs and is taking a very aggressive position
against merchants utilizing/employing this business practice.
Recommendations taken in part from the FTC’s website may include but
are not limited to the following:
- Negative Option disclosures must be clear and conspicuous to the consumer and comply with published FTC principals.
- The full price of products sold must be within reasonable “fair market value”
- Under no circumstances should consumers be billed for a product or service not disclosed.
- Consumers must be required to validate understanding of the terms
of the offer twice during order submission. The first validation can
take place with the initial offer presentation prior to submission of
credit card information, and the second during the checkout process.
The confirmation order page must also require consumers to acknowledge
that they agree to the Terms & Conditions and authorize the
merchant to charge the credit card for the disclosed dollar amount.
Terms must be displayed adjacent to the “submit”, “confirm” or any
other “call to action” button confirming the order. The price must be
within 100 pixels of the “submit”, “confirm” or any other “call to
action” button.
- Terms must be in a minimum 12-point “easy to read” font.
- Avoid visually distracting graphics from the display of terms.
- Pre-checked boxes must never be used.
- Consumers should be required to actively and individually select
each offer or bonus during the checkout process when there are multiple
offers or up sells presented. No offers or up sells should be
pre–selected or pre-checked.
- Consumers should not be able to move forward in the offer or checkout until the box acknowledging the terms is checked.
- Verbiage must clearly disclose the enrollment into an ongoing
membership with no distraction. An example of an acceptable disclosure
is: “By clicking “Submit” you acknowledge that you understand you are
being enrolled in a 10 day trial for $4.95, and after expiration of the
10 day trial period you will be charged $59 per month until you cancel
your service”
- All products or services purchased when the call-to-action button
is clicked should be billed as a single charge unless the order is
fulfilled at different times requiring multiple charges.
- Shipping and Handling should not be billed separate from charges for the product or service.
Billing Timeframes
- A merchant may not bill a consumer the full price twice in a 30-day span. An acceptable billing cycle example would be:
- Day 1 – Consumer signs up for a 10 day trial offer with paid shipping of $4.95 charged at the time of order.
- Day 11 – The first monthly order is shipped and the consumer is billed the full price of $59.
- Day 41 – The second monthly order is shipped and the consumer is billed the full price of $59.
- Consumers should not be billed prior to shipment of products.
REFUND POLICIES
Merchants must not make it difficult for consumers to exercise the
disclosed cancellation procedures and all cancellation requests must be
honored in accordance with the stated terms of the transaction.
- Refund policies must be disclosed prior to the sale completion.
Establish a clear, concise statement of your refund and credit policy.
Your policy should be consistent with the objectives of your business
and the products or services sold.
- Merchants must not require return of any trial offer product
samples in order for the consumer to receive a refund, or cancel their
ongoing subscription.
- “Full Money Back” or “Full Satisfaction” guarantees are considered
false and prohibited unless the offer provides a full refund on all
products, including but not limited to Shipping & Handling charges.
- Refunds should be for the full amount charged including shipping and handling
- All future billing to a customer should be canceled when a refund is issued.
- All future billing to a customer should be canceled when a chargeback is received.
Back End Offer, AKA Up Sells or Cross Sells:
All sales should be directly between the business entities
(merchants) processing the transactions and the consumer, with consumer
authorization for all purchases.
- Under no circumstances can consumer data be shared with another
company as this is a violation of Brand Regulations, including but not
limited to the Payment Card Industry Data Security Standard.
- Forced and hidden up sells are strictly prohibited
- Up Sells with recurring charges are prohibited, regardless of consumer opt-in or acknowledgement of the offer.
- A one-time bonus offer may be extended to the consumer for an
additional product offered by the same company as the initial
transaction. The price of the bonus offer must be clearly disclosed and
the consumer must acknowledge the terms of the sale prior to providing
credit card information for completion of the sale, and again at order
confirmation/ submission.
Descriptors
- ALL MERCHANTS DEFINED AS OFFERING A DIRECT MARKETING PRODUCT WILL
BE ASSIGNED A DESCRIPTOR FORMATTED TO COMPLY WITH VISA REQUIREMENTS, TO
INCLUDE AN *.
- Billing descriptor should be consistent with the website name,
marketing materials, purchase confirmation, and shipping notification
(if any) sent to the consumer.
Fulfillment
- Orders must be fulfilled in a timely manner. It is recommended that
all products be shipped within 48 hours (2 business days) from the date
of order.
- A confirmation email should be provided for all online orderswith
physical shipment, within the prior 5 days to shipment or 2 days
following shipment, including the following information:
- Merchant contact information (at minimum a consumer service phone number)
- Order information including purchaser’s name, unique order or customer ID, summary of item(s) purchased
- Terms of the order, including initial amount billed and future billing schedule (this should be stressed)
- Cancellation and refund policy
- Delivery confirmation / tracking information
- An invoice should be included with the product including the following information:
- Merchant contact information (at minimum a consumer service phone number)
- Terms of the order, including initial amount billed and future billing schedule
- Cancellation and refund policy
Customer Service:
- Multiple methods of cancellation must be provided for consumers to
cancel or request refunds, including at least two options of contact.
Example of acceptable service channels include: phone, email, mail, and
online chat. Phone support is strongly recommended as one of the
options.
- “Contact Us” information including contact methods and hours of
availability should be prominently displayed in all marketing, offer
and payment pages, as well as included in purchase confirmations,
invoices and any other communication with consumers.
- Customer Service must be easily accessible and available during reasonable business hours
- Refund and Cancellation Policies must be followed as disclosed to the consumer at the time of order
- Hold times to reach Customer Service must be less than 2 minutes.
- After hours voice mail should include a greeting that properly
identifies the merchant to the consumer, provides hours of Customer
Service availability and an expectation for call back.
Not all merchants will require exactly the same rules but I bet almost all of them will be about the same.
This affects you and it WILL make things better and easier for us ethical marketers.
Now you have the information, act on it!